Sample projectIllustrative data. Not a real client.

See the Experience

A complete project file, from vision to contract-ready.

Walk through one fictional buyer's BuilderWarden workspace: The Whitcomb family, building on the mid-coast Maine, near Camden. Each section below is a real view inside the platform, populated with illustrative sample data so you can see what your own project file becomes.

01

Buyer vision

A shingle-style coastal home that opens fully to the cove.

Two adults, two children, one visiting grandparent. They have owned raw land in the region for six years and are ready to build a primary residence with room for extended family stays. Style direction: Shingle-style coastal, warm materials, generous glass to the water.

  • ·A primary-on-main plan that opens fully to the cove at golden hour
  • ·Materials that belong on the site: New England granite, cedar shake, painted clapboard, standing seam metal, white oak
  • ·A quiet main suite separated from a shared children's wing
  • ·A working kitchen that flows to a screened porch and outdoor fireplace
  • ·Room for extended family and winter guests without building a second house
02

Property shortlist

Three homesites were reviewed against the program, budget and lifestyle criteria. Each card summarizes size, indicative price and the trade-offs your advisor flagged.

Granite Point

Camden, ME

Preferred
Acres
4.6
Ask
$600,000

Elevated coastal homesite with open water view, mature white pines, moderate ledge and a manageable coastal setback.

Cedar Cove

Boothbay Harbor, ME

Backup
Acres
3.9
Ask
$300,000

Sheltered cove frontage, flatter build pad, longer driveway and a wetlands review required before design.

Birch Meadow

Rockport, ME

Watching
Acres
8.2
Ask
$900,000

Larger acreage set back from the water, birches and meadow, ideal for a future guest structure phase.

03

Property scorecard

82Match

82% match for your project.

Granite Point, scored against the Whitcomb brief.

Home program fit88

Buildable pad supports the primary-on-main program with minimal compromise.

Buildable area82

Roughly 0.9 usable acres inside coastal setbacks after tree preservation.

Topography and ledge74

Cross-slope of 8 to 10 percent through the pad; shallow granite ledge requiring rock probes and a stepped foundation.

Access88

Existing gravel drive, town road frontage, no shared easement complexity.

Utilities72

Drilled well and engineered septic assumed. Electric at road. Fiber pending confirmation.

Zoning and shoreland80

Residential with shoreland zoning setbacks; single-family, no HOA architectural review.

Site-work and snow load70

Drainage on the seaward edge and snow-load framing carry a defined allowance.

Financing compatibility86

Lot and construction loan pathway aligned with buyer profile.

Estimated total range

$1.85M to $2.15M all-in, illustrative

Confidence

Medium-High, subject to survey, coastal setback review and ledge probes

04

Preliminary floor plan

NSEAWARD VIEW28 ft30 ft26 ft MAIN SUITEPrimary bedroom17'0" x 15'0" · 255 sfWalk-in closetPrimary bathMudroomPowderPantryKitchenDiningGreat roomGas fireplace, granite hearthHallGuest12'0" x 12'0"CHILDREN'S WINGBed 2Bed 3Shared bathSCREENED PORCH · 780 SFOutdoor fireplace · covered pavilion 620 sfledge54 ft010 ft20 ft
Illustrative design-development plan. Walls, fixtures and dimensions are indicative until stamped by the architect of record.

A single bar of the house, three zones, one long view to the water.

The plan direction places the main suite at the quiet end, gathering spaces in the center, and the children's wing at the opposite end with a shared bath and a guest room. A screened porch runs the length of the seaward elevation to hold the view.

  • 3,900 sqft conditioned, 780 sqft screened porch, 620 sqft covered pavilion
  • 4 bedrooms, 3.5 baths, primary on main with a snow-load framing package and a stepped foundation into ledge
  • Kitchen 22 ft island, walk-in pantry, mudroom off the north entry, gas fireplace on a granite hearth
  • Screened porch and outdoor fireplace hold the full seaward elevation
  • Prep for a future guest structure on the meadow pad
05

Exterior direction

Illustrative exterior rendering, mid-coast Maine shingle-style coastal home with cedar shake, painted clapboard, granite base and standing seam metal roof.
Illustrative exterior direction. Not a final design and not a construction document.

Renderings at this stage exist to align the family and the design team on material, roof form and the way the house sits on the land. They are refined through the design engagement, not the discovery engagement.

Visual style board

New England granite meeting weathered cedar shake, painted white clapboard and a slim blackened steel window. Illustrative material study.
Material
Diagonal light on a warm plaster wall and white oak floor. Illustrative light study.
Light
Three-quarter massing of a coastal New England modern-traditional home along a rocky bluff. Illustrative proportion study.
Proportion
06

Budget evolution

All-in project range, $M

Illustrative

LowHigh
  1. v1Wk 1
    $1.70M , $1.95M

    Initial framework from discovery, $600k lot plus a $1.1M to $1.35M construction range

  2. v2Wk 3
    $1.80M , $2.05M

    Added screened porch and standing seam metal roof allowance

  3. v3Wk 6
    $1.85M , $2.15M

    Ledge, drainage and snow-load allowances raised after preliminary survey

07

Open decisions

The decision log is the spine of the project file. Every meaningful choice is captured with who made it and when. This is what a builder inherits at the end of pre-construction.

Select preferred property

Granite Point advanced. Cedar Cove held as backup.

Client
Wk 2
Decided
Design pathway

Adapted pathway using the Shingle-Style Coastal reference plan.

Client with advisor
Wk 3
Decided
Kitchen and screened porch connection

Sliding wall versus fixed opening. Awaiting spouse review.

Client
Wk 5
Open
Guest wing scope

Attached vs. detached casita. Cost delta being modeled.

Client
Wk 6
Open
08

Financial readiness

Buyer type
Cash + construction loan
Prequalification
Prequalified, $1.6M construction facility
Proof of funds
Verified, land purchase and reserves
Capacity vs. project range
Aligned with $1.85M to $2.15M range
09

Pre-construction milestones

  1. Gate 1

    Vision Brief

  2. Gate 2

    Property Diligence

  3. Gate 3

    Preliminary Design

  4. Gate 4

    Budget Alignment , current

  5. Gate 5

    Contract Package

  6. Gate 6

    Groundbreaking

10

Contract-readiness package

Every artifact you have seen above is now a package the Whitcomb family can review with counsel and sign into an executed engagement.

Whitcomb Family Project, Package Draft

Illustrative, not an offer
Land
Granite Point, 4.6 acres

Purchase agreement drafted, contingent on survey, coastal setback review and rock probes.

Construction
Shingle-Style Coastal, Adapted pathway

Approximately 3,900 sqft, primary-on-main, screened porch, budget carried at $1.85M to $2.15M all-in.

Financing
Construction facility, $1.6M

Prequalified; draw schedule aligned to the six-gate build plan.

Team
Concierge, architect of record, builder, surveyor, lender

Assembled under BuilderWarden coordination with a single point of accountability.

Your project file

This is what your own project file becomes.

Begin with your concierge brief and start populating the same workspace with your own home, your own property and your own numbers. No account required to start.